Archive for January, 2009

16th
Jan

How to Quickly Turn an E-Mail Contact Into an Outlook Contact

add-outlook-contact

Ever wonder how you can easily save the contact info for someone directly from an email, without having to copy and paste a whole bunch of info?

Let’s say you received an email from someone whose contact info was not saved in your contacts. Will you ever find the time to do it?  Well if you are like me and think it’s too much work to have to go in contacts click new and manually add the users name and email address, the kind folks at Microsoft have that figured out this tip for us.

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What you can do is simply right click the senders name in the e-mail message and then choose Add to Outlook Contacts, you will now be presented with a contact window with the name and e-mail fields already populated. You can then add any additional info like phone number and street address.

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What do you think of this tip?

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15th
Jan

Facebook for BlackBerrys and iPhones - Mobile Addiction

bb_facebookSocial networking websites have rapidly been changing the way we use the web. Perhaps the greatest change over the last year has been the way in which people are accessing websites such as Facebook. Adoption of the new Facebook application for BlackBerry Smartphones and iPhones has been tremendous (over 1 million downloads reached in 2008) and many users are now accessing Facebook not from home, but from wherever they may be and whatever time of day. Social media has gone mobile.

Facebook for BlackBerry Smartphones has been available for a while now, but its popularity is growing exponentially. It is a free piece of software available for download directly from your BlackBerry. It is simple to install and run and you will notice that Facebook has been changed significantly to provide better functionality and viewing on your Smartphone. Admittedly, the application is not as feature rich as if you were accessing Facebook from a PC but the convenience of being able to make simple status updates or send messages to friends is too good to pass up.

Perhaps one of the best features of the application is photo-sharing which is not available on any other version of Facebook. This allows you to take a photo with your Blackberry and then with one click you can have it posted to Facebook. This feature means you could be travelling somewhere or having a fun day out and instantly be able to share your experience with your friends.

There are a few hindrances, however. You will not be able to use any third party apps on Facebook and connection speeds can vary based on your location. The ease of use and simple design is helping to create a new niche of mobile micro-blogging, in which friends can interact with each other anywhere on the planet and at anytime.

Download the application here:
http://na.blackberry.com/eng/devices/features/social/facebook.jsp#tab_tab_download

Become a Fan of the BlackBerry on Facebook here:
http://www.facebook.com/BlackBerry

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15th
Jan

How to: Create spam folder that opens the Postini Message Center.

postini_spam_folder

Many of our users check their Postini quarantine often. Sometimes several times a day, or maybe just once a day. In either case, this shortcut below will help make life just a little bit easier. We will show you how to check your Postini Quarantine while still in Outlook. No need to go to Postini’s site and login.

Follow these directions:

1) Open MS Outlook

2) Select View -> Folder List.

3) Right-click on “Outlook Today” and select “New Folder”.

4) Call the folder “Spam” or Postini-Spam ( or whatever you shose to name it ) and when prompted add an Outlook shortcut to the shortcut list. The shortcut will be placed on “My Shortcuts” but can be moved to the other Shortcut lists as necessary.

5) Right click the “Spam” folder, select “Properties”.

6) Select the “Home Page” tab in the Properties window.

7) In the address window type the following URL and select the checkbox labeled “Show home page by default for this folder”:
http://login.postini.com

8 ) Click “Apply” and “OK”.

9) Click on the Spam folder, login to your Message Center and if desired, select “Remember my Address and Password”

10) Close Outlook

[ The next time Outlook is opened and the Spam folder is selected, the Message Center should appear within Outlook.]

We hope that makes checking your Postini spam quarantine a bit easier.

Have you previously implemented this technique?  Is this the first your hearing about it? Comment below.

14th
Jan

Microsoft testing next Exchange version (E14)

Microsoft has started testing E14, the next version of Exchange. Among its features is an improved Web client, Outlook Live, seen here. (Credit: CNET News)

Microsoft has started testing E14, the next version of Exchange. Among its features is an improved Web client, Outlook Live, seen here. (Credit: CNET News)

Microsoft has started beta testing their next version of Exchange, codenamed E14.  It is said that this version has been designed from day one to compliment hosted environments, where multiple businesses are using the same Exchange server.

Currently, there are 3.5 million users across 1,500 schools testing the new collaboration system. Some of these schools include, St John’s University, The Wharton School of Business at the University of Pennsylvania, Hinds Community College, Coos Bay Public Schools, Colorado Community College System, etc.

Microsoft has made improvements to both OWA and Outlook live, including improved administration. One feature some users should be looking forward to, the ability to preview office documents as html page, within Outlook, without the need to have Office suite installed. OWA is also being given more functionality to better serve those users on the go, who don’t always have access to Outlook for the desktop.

This new version of Exchange should help keep Microsoft’s growing market share, despite the alternatives, Google App, Lotus Notes and Open Exchange. These alternatives do have unique features which distinguish them from Exchange and each other, but none have been able to dominate the market like Exchange 2007 has.

Details on E14 are limited. Don’t expect a public beta any time soon, as Microsoft has just started to make their development of E14 public. The video publicly announcing their new development is available at Microsoft’s Exchange Team blog.

Exchange My Mail (EMM) is excited that Microsoft is gearing E14 toward multi-tenant, hosted environments. EMM has been providing Exchange Hosting starting with Exchange 2003 and then later adding support for Exchange 2007. We will continue to grow and improve on our environment and are looking forward to providing E14 to our customers in the future.

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14th
Jan

Outlook and the iCAL calendar format.

Import iCal calendar into Outlook 2007

Import iCal calendar into Outlook 2007

Outlook 2007 supports the iCal calendar format, which lets you share your calendar with others using this format. It can also import calendars that are available in the iCal format. So, for example, if you find a calendar for your favorite TV show, sports team’s games, or even eagerly anticipated DVD releases on a site like www.iCalShare.com, you can import the calendar into your Outlook.

The items from the calendars you subscribe to appear either side-by-side or overlaid over your Outlook calendar. To subscribe to a calendar, click the ICS subscription link for the calendar on the calendar Web site and answer Yes when Outlook asks if you want to subscribe to it.

To change the calendar from side-by-side to overlay, right click the calendar in the Calendar list and choose the desired View option. Now you’ll always know what’s coming up so you can make your plans around it.

13th
Jan

Can the iPhone 2.0 Replace Blackberry as the “Must Have” Business Smartphone?

For businesspeople addicted to their Blackbberries, the original Apple iPhone may have been tempting; but at the end of the day, most users were not persuaded to switch over. With the release of the iPhone 2.0, featuring 3G mobile internet access and a suite of business-friendly software applications, Apple is stepping things up a notch by competing with Blackberry for its core demographic: serious business users.

The iPhone 2.0 is faster and more versatile than its predecessor, using high-speed mobile internet technology (also known as 3G, or “third generation”). This upgrade alone sets the new iPhone apart from the original version — and most of the competition. Users can now surf the web and retrieve e-mail at twice the speed of the “old” iPhone.

Version 2.0 also features integrated GPS navigation, and a software suite tailor-made for business users, including mobile versions of Microsoft PowerPoint, Word and Excel. The inclusion of the Microsoft business “trifecta” makes the 3G iPhone the first serious competitor to the Blackberry for business use. The new model will also include Microsoft Exchange, to allow personal and company e-mail, contacts and calendar events to be accessible on the iPhone.

Additionally, the contacts feature now includes a (much needed) search function. This allows users to access names, numbers and appointments much quicker than the current “keep scrolling until you find it” system used on the original iPhone.

All of these advances make the iPhone 2.0 a serious contender for hard-core business users. Apple has even reduced the price, making it easier than ever for Blackberry users to switch over. But price isn’t everything, and the question on many people’s mind is whether the iPhone 2.0 can really replace the Blackberry as a business-oriented smartphone? Let’s take a look at a few of the pros and cons of the new iPhone from a business user’s point of view.

IPhone Advantages

Both the Blackberry and the iPhone 2.0 are strong in some areas and weak and others. Right out of the box, the biggest strength for the new iPhone is its 3G mobile internet capability. This allows iPhone users to surf the web at 2 Mb per second, a serious improvement over the 384 kb per second top speed of the original model. It’s also faster than any Blackberry currently on the market.
Note: the new Blackberry “Bold” will also use 3G technology, but it won’t be available until August or September at the earliest.

When it comes to web browsing in general, the iPhone 2.0 has definitely got the edge. It’s faster and more user-friendly than the Blackberry. The iPhone also uses a mobile version of Apple’s Safari web browser and connects effortlessly to WiFi networks (only one Blackberry model currently has built-in WiFi).

The iPhone also has a more robust MP3 player (basically a built-in iPod), and it handles media files more elegantly than the Blackberry. Of course, for hard-core business users this may not be a deal-breaker; still, it’s nice to have.

IPhone Disadvantages

Battery life can be a big issue with business smartphones. It can be disastrous to run out of “juice” when you’re on the road and risk losing contact with the home office. Million-dollar accounts have been lost that way. This is where the Blackberry has a distinct advantage: easily replaceable batteries. Unlike the Blackberry, iPhone batteries are not removable, so simply carrying around a spare in your laptop bag isn’t an alternative. To make matters worse, the iPhone’s 3G mobile web browsing is fairly battery intensive. Of course, the new Blackberry Bold (when it finally arrives) will have to deal with this same issue, but the ability to simply pop in a fresh battery gives Blackberry an obvious advantage on this point.

The other great disadvantage of using the new iPhone for business is its lack of a physical keyboard. Blackberry users have become accustomed to the miniscule QWERTY keypad, and power users often become very adept at answering e-mails via the tiny keys. While Apple’s virtual touchscreen keypad isn’t bad, for business users there’s really nothing like having a physical keyboard.

Tempted by the Fruit: Blackberry or Apple?

Is it worthwhile to retire your Blackberry and jump on the iPhone 2.0 bandwagon? The answer depends upon how you use your smartphone. If you primarily check and answer e-mails with your Blackberry, you might be better off staying put. True, the new iPhone would send and receive e-mails faster; but the speed difference won’t be dramatic. If you are already comfortable with the Blackberry’s keypad and e-mail interface, why rock the boat?

On the other hand, if your business involves more research than actual e-mailing, and you find yourself constantly searching the web, the iPhone 2.0 will be hard to resist. With faster internet access speeds, and one of the most user-friendly mobile internet browsers available, the iPhone has a distinct advantage over the Blackberry when it comes to all things web-shaped.

For most other uses, it’s pretty much a toss up. Both of these units are excellent smartphones in their own right, and represent a quantum leap forward in mobile communication. Whether you choose to stick with Blackberry, or jump ship and join the Apple camp, you’re still getting a lot of mobile “bang” for your buck.

13th
Jan

Lock The BlackBerry Storms Touch Screen.

Talk Lock, FreeDownload

Talk Lock, FreeDownload

How frustrating it is to have your calls muted or speakerphone activated when talking on the phone?

Well this is the case with the new BlackBerry Storm even after applying the latest update.  Unlike other touch screen devices that deactivate the screen during a call, the Storm screen stays activated allowing a user to accidentally press a key when the phone is held against your face.

How cool would it be to have the screen lock during a call and allow you to unlock it by sliding your finger across the screen like an iPhone?

TalkLock is a free software download that will allow you to do just that. This is a must have for any Blackberry users with a Storm and let’s not forget, it’s free. This utility will lock the screen during a phone call and unlocks the screen when the call is ended but if you need access to the screen while on a call simply use the slide to unlock feature just like an iPhone.

Visit the TalkLock website, and get more info.

13th
Jan

Receiving invalid NDR bounces?

Receiving invalid NDR bounces?
You’re not the only one.

April 16, 2008 - Postini publishes a Technical Bulletin on the increase in invalid NDR’s.

April 7, 2008 - Spammers have increased their utilization of “spoofing” or “joe-jobbing” (falsifying the from address of an email) in the last few weeks, resulting in some email addresses receiving an increased amount of bounce messages for mail they did not send. Postini is currently capturing the majority of these messages when the bouncing server preserves the original spam content, but if the bouncing server has significantly changed the message then Postini may have allowed this message through as we do do not stop NDR bounces.

Exchange My Mail, Inc offers all of it’s customers Postini Spam and Anti-Virus protection with every mailbox. They do a fantastic job of capturing spam and viruses while letting all the good mail through. Each user has their own login to adjust the filtering settings, as well as add senders or domains to the white or black list.

13th
Jan

EMM gets a Facebook Group!

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envelope

Exchange My Mail is happy to announce our very own Facebook group.  We are eager to share info, and talk to our members.

Help us spread the word, and signup here

Our group only launched a few days ago, and already we have 53 members. We would love to see you post on our wall, and open discussion topics.

7th
Jan

Great Idea - Socket Pocket!

This is one of those great ideas that makes me wonder “Why didn;t i think of that!”Socket Pocket

Anyway, the Socket Poket in my opinion is a great idea, and so i figured wven though i didn’t think of it, I would share it anyway.

Should be an easy install, simply change out any outlet in the house for this updated version, and your all set to easily charge a mobile device without having to worry about it ( unless you have kids like i do )

Here’s the link for more info
If you have one, or buy one leave a comment!