Posts Tagged ‘outlook tips’

16th
Jan

How to Quickly Turn an E-Mail Contact Into an Outlook Contact

add-outlook-contact

Ever wonder how you can easily save the contact info for someone directly from an email, without having to copy and paste a whole bunch of info?

Let’s say you received an email from someone whose contact info was not saved in your contacts. Will you ever find the time to do it?  Well if you are like me and think it’s too much work to have to go in contacts click new and manually add the users name and email address, the kind folks at Microsoft have that figured out this tip for us.

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What you can do is simply right click the senders name in the e-mail message and then choose Add to Outlook Contacts, you will now be presented with a contact window with the name and e-mail fields already populated. You can then add any additional info like phone number and street address.

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What do you think of this tip?

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Posted in General, Software, Tips & Tricks

15th
Jan

How to: Create spam folder that opens the Postini Message Center.

postini_spam_folder

Many of our users check their Postini quarantine often. Sometimes several times a day, or maybe just once a day. In either case, this shortcut below will help make life just a little bit easier. We will show you how to check your Postini Quarantine while still in Outlook. No need to go to Postini’s site and login.

Follow these directions:

1) Open MS Outlook

2) Select View -> Folder List.

3) Right-click on “Outlook Today” and select “New Folder”.

4) Call the folder “Spam” or Postini-Spam ( or whatever you shose to name it ) and when prompted add an Outlook shortcut to the shortcut list. The shortcut will be placed on “My Shortcuts” but can be moved to the other Shortcut lists as necessary.

5) Right click the “Spam” folder, select “Properties”.

6) Select the “Home Page” tab in the Properties window.

7) In the address window type the following URL and select the checkbox labeled “Show home page by default for this folder”:

http://login.postini.com

8 ) Click “Apply” and “OK”.

9) Click on the Spam folder, login to your Message Center and if desired, select “Remember my Address and Password”

10) Close Outlook

[ The next time Outlook is opened and the Spam folder is selected, the Message Center should appear within Outlook.]

We hope that makes checking your Postini spam quarantine a bit easier.

Have you previously implemented this technique?  Is this the first your hearing about it? Comment below.

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Posted in General, Tips & Tricks

14th
Jan

Outlook and the iCAL calendar format.

Import iCal calendar into Outlook 2007

Import iCal calendar into Outlook 2007

Outlook 2007 supports the iCal calendar format, which lets you share your calendar with others using this format. It can also import calendars that are available in the iCal format. So, for example, if you find a calendar for your favorite TV show, sports team’s games, or even eagerly anticipated DVD releases on a site like www.iCalShare.com, you can import the calendar into your Outlook.

The items from the calendars you subscribe to appear either side-by-side or overlaid over your Outlook calendar. To subscribe to a calendar, click the ICS subscription link for the calendar on the calendar Web site and answer Yes when Outlook asks if you want to subscribe to it.

To change the calendar from side-by-side to overlay, right click the calendar in the Calendar list and choose the desired View option. Now you’ll always know what’s coming up so you can make your plans around it.

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Posted in General, Tips & Tricks